Program Analyst (PMO) – Governance Office

Role Overview

The Program Analyst (PMO) ensures governance, visibility, and reporting discipline across Aeonn Ark’s initiatives. This role does not manage delivery. It ensures initiatives are tracked accurately, decisions are documented, risks are visible, and leadership receives evidence-backed, decision-grade reports.

If it is not captured in the PMO system with evidence, it does not exist.

Core Responsibilities

1. Portfolio & Plan Discipline

   1. Maintain master initiative register (owner, milestones, dependencies, status)

   2. Create and manage baseline milestone plans

   3. Track cross-vertical dependencies

   4. Enforce baseline freeze and formal change control

2. Reporting & Visibility

   1. Publish weekly portfolio packs and monthly governance packs

   2. Apply uniform, evidence-backed RAG rules

   3. Maintain dashboards (Power BI / Excel)

3. RAID Management

   1. Maintain live Risk, Assumption, Issue, and Dependency logs

   2. Track aging and surface cross-vertical risks early

4. Decision & Change Control

   1. Maintain decision and change logs (scope, timeline, budget)

   2. Keep draft vs final status explicit at all times

5. Budget Variance Tracking (Mandatory)

   1. Track baseline, approved changes, actuals, forecast, and variance

   2. Report variance with explanation, mitigation, and approval trail

   3. No variance accepted without evidence

6. Governance Enforcement

   1. Enforce governance rules defined by ED Governance

   2. Detect and escalate breaches within the same reporting cycle

   3. Raise structured escalation notes with decision required and deadline

   4. Trigger stop-the-line for missing artifacts, uncontrolled documents, red status without decisions, or unsupported budget variance

7. Repository & Template Ownership

   1. Own PMO templates (status, RAID, decision log, change request, minutes)

   2. Maintain SharePoint PMO library structure and hygiene

Tools & Systems

Mandatory

• SharePoint (single source of truth)

• Advanced Excel

• PowerPoint (pack building)

• PM planning tool (MS Project preferred or equivalent)

• Action tracking tool (Planner / Jira / Asana / ClickUp / Trello)

Dashboards

• Power BI (preferred) or Excel dashboards

Tool standardisation is enforced. Adaptability is mandatory.

Experience & Capability

• 2–5 years in PMO, program reporting, ops, or business operations

• Strong documentation and follow-through discipline

• Comfortable holding process boundaries with senior stakeholders

• Able to build baseline plans, track dependencies, update forecasts, and manage logs

Who This Role Is For

This role is for someone who values clarity over comfort, truth over optics, and discipline over heroics. If you enjoy enforcing structure, surfacing reality early, and protecting leadership from surprises — this role is for you.